Hidden costs to consider in your hens party budget: Creating an unforgettable celebration without breaking the bank

Hens Party Budget

Planning a hens party is an exciting and memorable experience filled with laughter, joy, and unforgettable moments. However, with so many details to consider, it’s essential to create a well-thought-out budget to ensure a stress-free and enjoyable celebration that doesn’t leave you as the organiser out of pocket. In this blog post, we’ll walk you through the key components to include in your hens party budget, allowing you to plan a fantastic event without overspending.

Venue

Choosing a suitable venue for the festivities sets the tone for the entire hens party and is the first and most crucial aspect of your budget. Consider the bride’s preferences and interests while looking for a location that accommodates your guest list comfortably. It could be a rented event space, a local restaurant, a chic hotel or a friend’s home but make sure to allocate a reasonable portion of your budget to this aspect. If you are hiring an event space, check that there aren’t any additional cleaning fees and if you are allowed additional time to set up and pack down.

Food and Drinks

Food and drinks are central to any celebration. Depending on the venue and theme, you can opt for catering services, a restaurant reservation with a set menu, or DIY approach if you have the time. Include catering for different dietary requirements and most importantly, set aside a budget for beverages including alcoholic and non-alcoholic options.

Ensure that you have enough cutlery, crockery and drinkware for the catering and beverge options you have chosen. If the venue does not provide these, allow room in your budget to purchase or hire them. A few additional costs to check for when you are getting quotes include any extra charges for special dietary requirements, a delivery fee if the catering is coming to you and confirm whether the price you have been quoted is inclusive or exclusive of GST.

Entertainment and Activities

A hens party is all about fun and entertainment, so allocating a portion of your budget to activities and games is essential. Consider activities that align with the bride’s interests and preferences as well as the theme of the party. This could include dance classes, spa treatments or even a creative workshop. Some activities may come at a per-person cost, so be sure to account for the number of guests attending and know when you need to advise the final numbers to avoid paying for additional people who don’t end up coming. When receiving quotes, remember to check if the price includes GST and if you need to provide the venue or any additional items.

If you need any inspiration for activities for your hens party, check out The Canberra Hens Party Bible.

Decorations and Party Favours

To add that extra touch of flair and make the event more personalised, allocate funds for decorations and party favours. Balloons, banners, themed tableware, and keepsakes for guests are some options to consider. For any decorations you purchase or services provided by another vendor, check for delivery costs and if the quoted price includes GST or not. If you need any inspiration for party favours, check out our blog from last month!

Costumes and Accessories

Every bride needs a sash, headpiece or veil for their hens party! Remember to include these items in your budget.  If you need sunnies for your bride to be, check out our shop!

Transportation

If your hens party involves moving from one location to another, transportation becomes a necessary expense. Whether it’s hiring a party bus, arranging for a designated driver, or using rideshare services, ensure that you budget for transportation expenses to keep everyone safe and ensure a smooth event. Check out The Canberra Hens Party Bible for some amazing transport options to ensure your night runs smoothly.

Invitations and Communication

To keep everyone informed and excited about the upcoming celebration, you’ll need to send out invitations and manage communication. While digital invitations are cost-effective, you might choose to go with printed ones for a more formal and personal touch. Additionally, consider creating a WhatsApp group or Facebook event page to keep everyone updated leading up to the party and also providing a platform for everyone to share their photos after the party.

Accommodation

I am a big believer in letting people book their own accommodation! Make sure you have included in your budget enough to cover the accommodation for the Bride to Be if required, but do not try and book for everyone else. Let them know where you will be staying and they can book their own room or organise with a few other friends. You have enough on your plate!

Bride to Be

Once you have received your quotes for a venue, food and beverage, transport and any activities, make sure you work out the cost so that it covers the Bride to Be and she can attend for free!

Contingency Fund

No matter how meticulously you plan, unexpected expenses can still arise. It’s always a good idea to set aside a contingency fund to handle any unforeseen costs or last-minute changes. This will provide you with peace of mind, knowing that you have a financial buffer in case of emergencies.

Planning a hens party is an unforgettable experience but can be overwhelming and stressful. Start on the right foot by coming up with a comprehensive budget so you can ensure a fantastic celebration without overspending. If you need help selecting activities or putting together your budget, book in for a Quick Party Starter Chat or let us do all of the hard work for you with a Custom Hens Party. By including essential components like venue and accommodation, food and drinks, entertainment and activities, decorations, transportation, invitations, and a contingency fund, you’ll be well-prepared to create a memorable and enjoyable event for the bride-to-be and her guests. So, start budgeting early, get creative, and make this hens party an occasion to remember! Another easy way to manage your budget is to book in a Simply the Best CBR Party Package! Our packages are all inclusive and ensure that the Bride to Be goes for free.